Erasmus+ student mobility

 

 

INFORMATION FOR INCOMING ERASMUS+ STUDENTS 

 

 

NOMINATIONS AND APPLICATIONS FOR ERASMUS+ MOBILITY 

To apply for mobility at Faculty of Humanities and Social sciences in Rijeka (FHSS), student should be nominated by his home university. All nominated students will receive invitation to apply online and send required documentation. After the application documentation is reviewed FHSS sends an approval and further mobility info.
 
ALL DOCUMENTATION SHOULD BE SUBMITTED IN ACCEPTABLE ELECTRONIC FORMATS SUCH AS *.PDF, *.DOC etc. AND SHOULD BE CLEARLY READABLE. HANDWRITTEN DOCUMENTS OR DOCUMENTS IN A IMAGE FORMATS WILL NOT BE ACCEPTED!

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STUDENT MOBILITY FOR STUDIES AT FHSS RIJEKA 

Students can choose courses from the Course catalogue which contains a list of available courses from each FHSS department. Courses are offered in English or other foreign languages. Students with language competencies in Croatian or other language (minimum CEFR level of B2) can ask to participate in regular study programme courses.

Each FHSS department has its own prerequisites regarding the choice of courses. If the course in the list is marked as C (CLOSED) it is mainly intended for students of a specific field of study and previous knowledge (e.g. psychology students; art history students; German language students etc.). If the course is marked as O (OPEN) it has no prerequisites and is open to all students, regardless of their field of study/major.
 
Erasmus+ students can choose courses from one or more different Departments and both from undergraduate and graduate courses, regardless of their level of study.

Courses are generally offered to international students in the form of individual tutorials/consultations or participation in the full classes with regular students. Individual lectures/consultations are held in English (or other foreign language) and students work one-on-one with the course instructors. When enough international students register for a course, it may be held as a full class in English.

Minimum level of language proficiency in all courses for all the departments at FHSS is B2 unless otherwise specified. Please note that some of the Departments (i.e. English language and Literature, German language and Literture, Italian language and literature etc.) may have higher language requirements.

Before student arrival to FHSS, course selection will be reviewed and changes to Learning Agreement made if needed. (i.e. if the selected course(s) is not available, different semester chosen etc.). This is done to prevent any possible delays in student studies once arrived.
 
 

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ARRIVAL TO RIJEKA AND FHSS

All accepted students will receive the Acceptance letter containing the relevant information about the University of Rijeka (UNIRI) and an email invitation to register online.
 
International students at UNIRI are required to obtain the OIB (Personal identification number for Croatian citizens).

To obtain OIB you will need:

• the original and a one photocopy of your passport or valid ID;
• the form issued by the Tax department.

Personal Identification Number (OIB) is issued the same day and without any charges.


OIB (Personal Identification number) registration location:

Republic of Croatia
Tax Department
Riva 10, HR-51000 Rijeka
Tel: 00385 51 354 172
Working hours: Monday to Friday, 08:30 – 14:00 h

 
Allocating and assigning of Personal Identification Number (OIB) to foreigners

Personal Identification Number (hereinafter OIB) is allocated and assigned to foreigners in local offices of the Tax Administration when there is a cause for monitoring. The cause for monitoring may arise due to: incurred tax liability, acquiring assets in the territory of the Republic of Croatia, registering in any of official records or for other reasons at the request of a foreigner.

The Application for the determination and assignment of the Personal Identification Number (OIB) is published at the Tax Administration website. For assigning of OIB, the foreigners are obliged to submit valid documents with the filled-out application form confirming the stated data, in particular, the European identity card or identity document issued in the country of citizenship with the proof of citizenship.

The Application and the valid documents, in form of a scan, should be sent to This email address is being protected from spambots. You need JavaScript enabled to view it. for the purpose of allocating and assigning of OIB. The foreigner should provide his/her contact details in the e-mail: telephone number and e-mail as well as the local office of the Tax Administration closest to him/her. Based on the received data, the official of the Tax Administration will inform the foreigner of the exact time when he/she can come to the local office of the Tax Administration to obtain the Certificate of Personal Identification Number, upon the presentation of the documents provided electronically.

Exceptionally, the official of the Tax Administration will deliver the information regarding OIB via e-mail, while the Certificate of Personal Identification Number will be delivered subsequently.

Allocating and assigning of OIB to foreigners will be a priority for the Tax Administration and will be carried out within the time limit of 8 days.

The described procedure has been put in place by the Tax Administration in order to safeguard the citizens and to reduce waiting times in the local offices of the Tax Administration. 

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REGISTRATION AND ADMINISTRATIVE PROCEDURES

Students are invited to register online and after successful registration they re invited to visit Student office in person to sign registration forms and to receive a temporary X-Card and Electronic identity (univeristy email and password). Permanent X-Card will be made in approximately one week.

Student identity card (X-card)
 

• Students are entitled to hold X-card during their stay at the University of Rijeka
• X-card is a proof of student status and enables students certain benefits such as reduced meal prices or subsidized price for monthly bus pass
• X-card may also be used to get a discount for selected event tickets and other services

UNIRI Electronic identity

• provides student with UNIRI email and password
• enables student to use online e-learning system
• enables students to use university IT infrastructure (wireless network etc.) 

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REQUIREMENTS FOR TEMPORARY STAY

 
Address registration
 
Hotels and Student Dormitories register their foreign guests with the Primorsko-Goranska County Police Administration. Foreign citizens (except EU, Iceland, Liechtenstein, Norway and Switzerland citizens) staying at an apartment should register their address or change of address in person at the nearest Police Station of the Primorsko-Goranska County Police Administration within forty-eight hours upon arrival (weekends excluded).
 
 
The Ministry of Interior
Primorsko-Goranska County Police Administration
www.mup.hr/1266.aspx
RIJEKA                                                                                                                 
Department for foreign citizens                                                                        
Rijeka Police Station                                                                                          
Trg žrtava fašizma 3                                                                                          
HR-51000 Rijeka
Tel: (0)51 430 333
 
There is a simple form to fill (Form 8A: Registration and cancellation of residence or registration of change of address), and the foreign citizen gets a receipt. If he/she changes the address or leaves the country during the period of 90 days and comes back again, he/she must repeat the procedure.
 
Documents needed for the address registration:
• passport (original and a copy),
• form issued at the Primorsko-Goranska County Police Administration,
• a valid Croatian Identity Card of the landlord/landlady who legally owns the apartment (if foreign citizen has already rented an apartment),
• four copies of the Tenancy contract and four copies of the Proprietor’s certificate for the rented apartment (notarized by a notary public).
 
 
Short-term stay – stay of up to 90 days, with or without visa
 
Foreign citizens who are not obligated to possess a visa to enter the Republic of Croatia may stay in the Republic of Croatia for a maximum of 90 days within a period of 6 months, starting from the day of their first entry.
 
 
Temporary Stay Permit
 
The students (holders of a scholarship within the following programmes: Erasmus+, Erasmus Mundus, CEEPUS, bilateral exchange) apply for the FIRST TEMPORARY STAY PERMIT in person at a local police administration or a police station in Croatia (check the Article 4.2.1 for the addresses).
 
EU citizens and citizens of Iceland, Liechtenstein, Norway and Switzerland need to apply for a residence permit in person at the Primorsko-Goranska County Police Administration within 3 months upon arrival to the Republic of Croatia.
 
The following documents should be enclosed with the application for the first temporary stay permit:
• the application for the issuance of his/her first temporary stay permit (Form 1a *1),
• 2 color photographs, 35 x 45 mm
• valid travel document (original and copy),
• official confirmation of residence (lease contract or statement of apartment/house owner authorized and verified residence by a notary public and proof of ownership of apartment or sales contract or contract of gift),
• official confirmation of insurance (original and copy of the health insurance policy),
• official confirmation of subsistence means (certificate of employment with amount of income or other proof of secured means for subsistence in the Republic of Croatia. Proof of secured means of support attached to the request must be in the name of the foreigner, immediate family member or joint household family member in the amount of 1,000.00 HRK – original and copy not older than 6 months),
• proof of the reasons for temporary stay (Erasmus students shall receive a written confirmation by the University of Rijeka proving their status of Erasmus exchange students),
• a copy of OIB - personal identification number (original and copy) – you will make the OIB upon arrival,
• 240.00 HRK for the issuance of residence permit,
• 750.00 HRK for the issuance of residence permit ONLY FOR NON EU RESIDENTS.
 
The documents that are being enclosed with the application must be original documents or certified copies. Documents written in a foreign language must be filed together with the certified Croatian translation and certified in line with specific provisions. The documents should be dated no more than 6 months prior to their delivery.
 
If the application has been positively decided, the foreign citizen concerned shall be issued a temporary stay permit in a form of a sticker in his/her travel document. The applicant should consult the Police Station where he/she applied for the temporary stay permit when the approval will be issued.
 
The approval for the first temporary stay, that is, the renewal of the temporary stay permit shall be valid for the period of up to 1 year. The application for the temporary stay permits renewal shall be submitted to a police administration or a police station no later than 30 days before the existing temporary stay permit expires. In case the foreign citizen concerned fails to apply for the temporary stay permit extension, he/she shall be charged a fine.

 

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STUDYING AT FHSS Rijeka

 
The Academic Year at FHSS Rijeka:
 
Winter semester:
 

• Begins in October for freshmen – a week later for sophomores, juniors and seniors;
• Lectures finish in the January;
• The examination period is in February.

 
 Summer semester:
 

• Begins in March and ends in June;
• The examination period is from mid-June to mid-July;
• The autumn examination period is in September.

 
During the first week of each semester incoming Erasmus+ students are excused from the lectures as they need time to register and get course schedules.
 
Depending on the choice of components during the mobility COURSE SCHEDULES must be by the student obtained from each Departmental Erasmus+ coordinators.

 
Teaching and grading system
 
For most study programmes, students can expect a equal mix of theoretical lectures and practical work, often in the form of seminars held for a restricted number of students.
 
Final assessments for most programmes take place at the end of the semester by written and/or oral examinations for each of the courses attended. Usually, the final assessment is based on student’s performance recorded during the whole semester.
 
The grading system in Croatia ranges from 1 to 5 - 1 being lowest and 5 being the highest grade. In addition to the traditional grading system, an ECTS compatible grading system (A to F) is also in place.

Grading system
 
The Croatian grading system consists of five grades with numerical equivalents:

Excellent (Izvrstan): 5 (highest grade)
Very good (Vrlo dobar): 4
Good (Dobar): 3
Sufficient (Dovoljan): 2 (minimum pass grade)
Fail (Nedovoljan): 1 (requires student to retake the exam/resubmit work)

 

ECTS Grade	Croatian grade	Percentage	Definition
A	5	90-100 %	Excellent
B	4	75-89,9 %	Very good
C	3	60-74,9 %	Good
D	2	50-59,9 %	Sufficient
E	1	0-49,9 %	Fail

In addition to the grades, higher education institutions in Croatia award ECTS credits (European Credit Transfer System) as a part of the Bologna System. Although there is no national regulation on this issue, it is common for 1 ECTS credit to be equivalent to approx. 30 student working hours. Credits are awarded when a course has been completed and all required examinations have been successfully taken. 60 ECTS credits represent the workload of one year of study and 30 ECTS credits represent workload of one semester.

Changes to Learning Agreement
 
In a specific situations students may be required to change their original Learning Agreements. To change the Learning Agreement student should consult selected component holder (professor) or Departmental Erasmus+ Coordinator about course availability before making any changes. Once the choice of component is approved and agreed student can make Changes to the Learning Agreement. Changes to LA should be approved both by responsible persons at student’s home University/Faculty and at the FHSS.

Changes to Learning Agreement must be made within 30 days upon student arrival! Later changes will not be accepted and/or approved.
 
 
Attendance of courses – student duties and obligations
 
Students are required to fulfill all course obligations (lecture attendances, exam registrations, etc.) defined by course teachers/professors. In the case of any uncertainty about obligations/procedures student must contact the teacher/professor.
 
Timetables (course schedules)
 
Timetables (course schedules) for the selected courses should be obtained by the students by contacting the Departmental Erasmus+ coordinators or course professors directly.
 
Exams
 
Students are required to take exams (oral and written). Student’s assessed work should conform to the standards of academic honesty. Academically inappropriate behavior includes incorporating other people’s ideas or information in essays without acknowledging the source, having student’s assignment done by somebody else, or doing somebody else’s assignment. These are considered serious academic offenses, and any suspected examples of these infringements may result in penalties ranging from loss of credit to refer to the faculty disciplinary board.
 
In case of cheating in an exam and/or any other assignment, the course instructor and invigilator will write the official report and start the disciplinary process. Cheating in exams is strictly prohibited and will have consequences on student mobility! FHSS uses text authentication system “TURNITIN” as an academic plagiarism checker technology for teachers and students.
 
Language proficiency
 
To be able to fulfill all study obligations during the mobility students are required to have sufficient language proficiency in line with Common European Framework of Reference for Languages: Learning, teaching, assessment (CEFR) which is also determined by the bilateral agreement. If needed, FHSS may require additional proof of student’s language skills.
 
 

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FINISHING OF MOBILITY AND DEPARTURE FROM FHSS


At the end of mobility, student may need to collect certain documents as a proof of mobility completion (Learning Agreement, Changes to LA, Certificate of arrival/departure etc.).
 
Transcript of Records (TOR) will be issued to each student after the successful pass of the exams and will be sent in scanned copy via email and in original via regular post to student’s home address. Students can also pick up the TOR in person at the Student Office.
 
Student departure from FHSS Rijeka should be planned to allow sufficient time for any documents or certificates to be issued!

 

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ACADEMIC CALENDAR 

 

 

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CONTACTS
 

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USEFUL DOCUMENTS
 

• Learning Agreement for Studies (doc) 
• Changes to Learning Agreement form (doc) 
• Learning Agreement for Traineeships (doc) 
• Certificate of stay (arrival - departure) (doc) 
• FHSS RIJEKA Erasmus+ Incoming Students Guide 2021./2022. (pdf) 
• Instructions on registration of the exams for Incoming ERASMUS+ students (pdf) 
• Academic calendar 2022./2023. (undergraduate and graduate studies) (pdf) 
• Brochure - Study in Croatia (pdf) 
• UNIRI International student guide (pdf) 
• Student dormitory Trsat- Accommodation offer for erasmus students